Tender documentation (l.) And internal circular (r.).
Anahí Fighters and Milen Saavedra / La Paz
According to public documents and internal to the who they agreed Page Seven, at least eight irregularities in the purchase of software for the National Archives and Library of Bolivia (ABNB) of Sucre, under the Cultural Foundation of the Central Bank (FCBCB) were detected.
This is the acquisition of a “document management software for the equity file and files the National Archives and Library of Bolivia office.” This process was conducted between November 26 and December 26, 2014. purchase at a cost of 556,800 Bolivians.
The case was investigated by people who know about the work of the Archive and provided the Ministry of Transparency deliver. In this regard, the director of the Archives of Sucre, Juan Carlos Fernandez, explained the software acquisition process has been public.
First, on the website of the State Procurement System of Bolivia (Sicoes) you can see that none of the tender documents and receipt -that say, the Call The resolution Note Award and hire-Base Document indicating the name and version of the software program purchased.
The second observation is that the company that the contract was awarded ABNB which would also provided, in October 2014, the financial offer to set the benchmark price of a system called Alfresco Standard, an “Open Source software, so you do not need to pay license fees for its use.” This subscription offer is listed, support and maintenance for one year ($ 25,000); formal training system comprehensively (for $ 8,000) and services implementation ($ 47,000). The total amount is $ 80,000 (equivalent to 556,800 bolivianos). According to the document, the offer was valid for 90 days and a delivery time of 25
The third observation is that the subscription support and maintenance would have to be provided by the manufacturer and should be supported by contract license, a document that is not registered in the hiring process.
Fourth, the price of the official system training and implementation services are amounts totaling over twice the set for the system and would not be supported by any document that describes them.
The fifth observation is that, according to the contract document, “the proponent must have authorization to market the product offered in Bolivia.” We checked on the website of the company there is no accredited representative in Bolivia Alfresco Partners directory. However, on the website of the company that won the contract, Alfresco is listed as an “ally”. This issue was resolved with a note of November 2014, the representative of Alfresco for Latin America to FCBCB. However, it was found that in 2012 the company offered a distribution of this software in Bolivia, but stopped.
Sixth, in hiring several terms of reference of the Base Document Contract (DBC) that contradict legal aspects of Alfresco framework agreement, a document that is not present in the documents of the procurement process and they can be approved be read through the website of the company (www.alfresco.com). Among the terms of recruitment it is said that the system should have access to an unlimited number of users. However, in the product description reads it can be used up to 1,000 connections.
Another element is that, as required, “the licenses offered and included in the proposal must correspond to the latest stable version of the product offered, be ABNB name in perpetuity and have. “But the offer was made to version 4. In the Alfresco website is the latest version 5. In addition, there is no document specifying the type and volume databases and electronic files to be integrated into the system; the overhaul and repair requirements on data and information source; the specific technical characteristics of configuration; the number and function of the required personnel, number of training hours and type
Fernandez. “The procurement process has been public”
On the remarks, the director of the National Archive and Library of Bolivia (ABNB), Juan Carlos Fernandez, explained that the acquisition process has been transparent.
There are documents that show irregularities in the acquisition of software for file Alfresco. Moreover, after almost a year still does not work 100%. What about it say?
What I can say is that, by procedure, the Foundation of the Central Bank of Bolivia an annual audit of the activities of the preceding year ago. In this sense, this acquisition is subject to the audit, and I think that information has AIDS publicly disclosed because it is not confidential or secret. As you know, public management is fully exposed to transparency, it is an obligation. Then, the procurement process has been quite public and evaluation of this purchase has been made by the appropriate bodies of the foundation.
What is now used Alfresco?
The software has components of collaboration, which is one of the very important areas of web resources management, document management and another that now I have this. Yes we are using, for example, to automate the process of administrative, institutional management ABNB. We are automating administrative processes and that accompanied by changes in the organization. For example, create a one-stop procedures that had the ABNB, then, is the single point of entry and exit of documents, and this is an organizational fact that becomes evident that efforts are made to manage documents of everyday life institution in a controlled manner and also with computing resources, software applications. We are using, in principle, to that end, that’s the horizon, but we are also automating technical processes of patrimonial file in Alfresco.
Comments
The log specification Sicoes the buying process “document management software for the equity file and files Office National Archives and Library of Bolivia (ABNB)”, which took place between November and December 2014, none of the documents award and receipt indicating the name and version of the software program purchased.
The company offering the contract was awarded ABNB the company would also be provided, in October 2014, the financial offer to set the benchmark price of a program called Alfresco Standard.
License The financial offer of the company that was awarded the contract allegedly states that the subscription support and maintenance for one year with a cost of $ 25,000. These aspects would have to be provided by the manufacturer and should be supported by a license agreement which is not in the hiring process.
The financial offer training also notes that the formal training system comprehensively would cost $ 8,000, and implementation services amount to $ 47,000. These amounts are more than twice as defined for the system and would not be supported by any document that describes them.
Presence in Bolivia in the directory Partners Alfresco there is no counsel of record for Alfresco in Bolivia, which should be to get hired by a local public company. During the hiring process this requirement was met with a note sent by the representative of Alfresco for Latin America to the Cultural Foundation of the Central Bank (FCBCB).
Contradiction In acquiring this program several terms of reference of the Base Document Contract (DBC) that contradict legal aspects of the framework contract Alfresco contract is not among the documents
Migration So far there is no access point Alfresco system that can verify the migration of 84,500 records DIGIARCH old system and the corresponding digital versions of documents registered.
Use The March 31, 2015, ABNB director, Juan Carlos Fernandez, he informed the staff through an internal memo that “to date we are still developing the software Alfresco.” However, the system should be ready from December 2014.
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